The Ultimate Mac OS X Email Management Solution

•  Safely archive your large volume of vital email information.
•  Easily access your email database with fast, sophisticated searching.
•  Protect your essential email data from data format obsolescence.
•  Get rid of duplicate emails.
•  Satisfy Federal legal requirements mandated by
      the Federal Rules of Civil Procedure (FRCP).

Check out the video tutorials!

New feature to search for attachment file types!
New feature to search for multiple strings in the same field!
MailSteward is now compatible with OS X 10.10 (Yosemite)!
If you have installed Mountain Lion and MailSteward scheduling
has quit working, click here for how to fix it. Rating
MacUpdate Rating:MacUpdate Rating
VersionTracker Rating:VersionTracker Rating

textRead what MailSteward users have to say

With a single click on the Archive button, MailSteward will archive all of the email in all of your Apple Mail accounts into a database for easy retrieval. One click and MailSteward will go to work storing copies of all your email text, HTML, attachments, and raw source, into a relational database. MailSteward has a wealth of features for importing, tagging, saving, and exporting, including the ability to export your vital email information in a number of standard data formats.

To really understand just how invaluable and easy to use MailSteward is, Download the free version of MailSteward or MailSteward Pro and try it out on your email. The free version is full-featured, but archives a maximum of 15,000 emails.

MailSteward comes in three versions, MailSteward Lite ($24.95), MailSteward ($49.95), and MailSteward Pro ($99.95). The Mac App Store version has been discontinued due to Apple's new rules for app store submissions, which would severely limit MailSteward's functionality.

There is a bulk discount for purchases of 10 to 20 copies of either MailSteward or MailSteward Pro, and 50 user site licenses are available for both products.

MailSteward Lite has all of the archiving and searching functionality of MailSteward, but lacks the ability to save frequently used searches, and the features of exporting, and merging databases. MailSteward Pro has all of the features of MailSteward, but uses the MySQL Server software for its database, rather than the SQLite database engine used by MailSteward and MailSteward Lite.

Regular MailSteward, using SQLite, can handle large volumes of email, 100,000 or more, but for very large volumes that require an industrial grade relational database server, MailSteward Pro is the answer. MailSteward Pro requires MySQL database server software to be installed and running.

An upgrade of MailSteward to MailSteward Pro is available for $49.95. If you are a registered user of MailSteward, click on upgrades and follow the instructions to obtain the latest version.

Feature Comparison Chart

Features MailSteward         MailStewardLite MailSteward Pro  
create archive database
select by date range
search by combo of to, from, subject, mailbox, body, attachments
fast search of large volume of email
customize sql select statement
sort by from, to, date, subject, mailbox, no. of attachments
click on attachment to launch or save it
Search binary attachments that contain text
save or print selected emails as formatted, sorted text
Schedule to automatically archive email
add searchable tags to email: category, key words, notes, & priority
export to mbox file
export to SQL file, importable by MySQL
export to tab-delimited text file
export to MailSteward SQLite database file
save searches for frequent use
merge database files
set up rules for auto tagging of email
uses SQLite as database engine
requires MySQL database server
native cocoa application
price $49.95 $24.95 $99.95

Screen Shots

MailSteward Screenshot

MailSteward Screenshot

Check out:



The essential Flickr backup and database for Mac. PixSteward downloads pictures and metadata from your Flickr accounts and archives them in a relational database on your local computer, allowing offline searches and image exporting.



The essential multi-tool file system organizer. Clean up your Desktop with one click. Copy important files to your laptop to go on the road. Uninstall and Remove applications and all of their related files and folders. Selectively delete files and folders From the Trash. Schedule FileMyFiles to keep all of your important folders organized.



Simple, Intelligent Removal of "Hard" Carriage Returns. WordWrapper replaces the returns with a space so your word processor can easily reformat your text. It'll work on any text file, or you can word-wrap the clipboard, or drag text files onto the WordWrapper application. It's intelligent enough to recognize paragraphs and to leave the carriage returns where you want them.


buy now!
Reviews Rating
Like the car crusher at a junkyard, MailSteward Pro is an efficient, purpose-built dynamo.

I have not seen a finer archive solution for mail on any platform... I highly recommend it.
  -MyMac Magazine

rating "MailSteward proves itself
to be the ultimate Mac email manager and archiving tool."
  –MacFormat Magazine
  issue 175

rating rating

"There's nothing you can't
do with your mail
with this."
  -Tim Verpoorten
  on MacRoundTable

Listen to the review.

"...does more than any Mac application does to archive and retrieve email."

"MailSteward is a must-have tool for your email management toolbox..."

MailSteward Features
Works seamlessly with the Mac OS X Apple Mail app to archive all your email in a relational database.

Will import most mbox files exported from Microsoft Entourage, Eudora, and other email clients.

Works with all locally-stored POP, .Mac, and IMAP email accounts in the OS X Mail app.

Select email from archive by date range and keywords in the To, From, Subject, Mailbox, or Body fields.

Sort by date, To, From, Subject, Mailbox, or unique ID.

Add your own tags to email & import MailTags©

Schedule MailSteward to archive your email automatically.

Search binary attachments that contain any text.

Print email list, or individual email, or all email in a list.

Save email list, or individual email, or all retrieved email to a text file.

Reply to individual emails.

Export emails to a tab-delimited text file, a separate database file, an mbox file, or an SQL file.

set up rules for auto tagging of email

All email folders are left undisturbed.

Options to store attachments, HTML, enriched text, and raw source, as well as plain text.

Universal binary runs on PowerPC and Intel Macs.

Native Cocoa application that supports OS X 10.8 and greater (Mountain Lion, Mavericks, and Yosemite).
System Requirements
Mac OS X 10.8 or greater (Mountain Lion, Mavericks, and Yosemite).

Works seamlessly with the Mac OS X Mail email application, and most exported mbox and eml files from other email clients.

MailSteward Pro requires that MySQL© be installed and running.